Organizing an event and event planning means taking care of things like guest lists, budget, all sorts of checklists, and other logistic operations. Obviously, it’s a very tricky job and human errors are almost unavoidable. Notice the almost part of the previous sentence – that’s your hope coming from the help of mobile apps. But, not only that, planning and managing events is a stressful job in and on itself, there are a ton of apps designed to make this job easier. That’s great but it’s easy to get lost among all those tech additions and tools and, therefore, hard to choose the right ones. Apps listed below should help you on your road to becoming a successful event manager.
Since event planning and management demands multitasking and constant usage of many apps on your smartphone or tablet, quickReply enables you to reply to notifications directly. This app uses Android’s notification monitoring service and detects when a message from WhatsApp, Skype, Hangouts, etc. comes and allows you to reply without having to leave the app you’re currently using. You can type your own reply or choose one of the predefined messages. It also supports voice-to-text replies so that’s another time-saving option.
No, it’s not a video-making app from Instagram, we’re talking about another, more useful app with the similar name. Boomerang for Android allows you to schedule emails to send at optimal times in order to get more opens or, simply, a timely response. You can set up a reminder, so you’re sure an important email won’t get lost in the pile. Boomerang allows you to track responses to your emails so you won’t forget if someone didn’t get back to you.
Spaces is a useful new app for small group sharing. Tech experts describe it as an opposite to Twitter or Instagram since the goal is to keep your group of followers small. It’s designed for small groups like your event management team and you can post links, pictures, videos, etc. You can create multiple groups in case you’re the coordinator of smaller task forces or you have several projects going on at the moment. It also allows you to search by keywords so your important data wouldn’t get lost, which is not unusual in group chats.
For events that include tickets, Check-in is a must-have tool. It’s a fairly simple system for checking in your event attendees and searching the attendee’s list. It works very well for every event ticketing system and it’s compatible with WordPress event ticket sales plugin. In the app, you can see how many tickets are sold and how many are checked-in. To check-in a ticket, you simply point the camera of your device to a QR code or barcode. If the ticket is valid, your check-in will be successful and you can move on to the next attendee. Easy as pie!
One of the classics among social networks management apps, Hootsuite is designed to be your personal assistant. It allows you to combine multiple accounts from social networks like Facebook, Twitter, LinkedIn, Foursquare, etc. You can easily share posts to different accounts and networks, read replies, and monitor your followers’ activity. Hootsuite allows scheduling posts for later time or day and works as a URL-shortening service at the same time. Finally, it has a built-in translator for over 50 languages so it can help you communicate with your associates or attendees from all over the world.
Clearly divided tasks lead to the good and reliable team and good team leads to a successful event. That’s what Asana app does – it allows you to create tasks, to-dos, and reminders in order to track your team’s results. You can divide tasks into projects to break down your work and communicate with your team whenever it’s needed. You’ll get the email whenever someone comments on the project, task, or conversation you’re following and you can reply directly from the inbox. Asana helps you get organized well and saves your and your team’s time.
With those tech-additions you’ll be able to become more organized and focus on the job that needs to be done. In the end, that’s what really matters, so grab your smartphone and get ready to make a successful event every time.